Introduction

NumFOCUS can set up Pretalx for your project event, making it easier for you to manage all aspects of your event from one platform. Pretalx is a comprehensive event management tool that NumFOCUS uses to organize and execute events. This platform simplifies the process of managing Call for Proposals (CFP), event scheduling, and speaker coordination. Whether you are organizing a single-track event or a large multi-track conference, Pretalx offers powerful features to help you streamline your event planning.

Key Features and Benefits

• Call for Proposal (CFP) Management:

  • Manage the submission, review, and selection process for proposals.

  • Create a customizable submission form.

  • Support multiple tracks and types of submissions.

• Schedule Management:

  • Build and manage the event schedule using a drag-and-drop interface.

  • Resolve conflicts and manage overlapping sessions efficiently.

  • Publish the schedule online, with automatic updates and changes.

• Speaker and Talk Management:

  • Organize speaker profiles and talk details.

  • Communicate directly with speakers and track confirmations.

  • Manage speaker changes seamlessly.

• Customizable and Integrative:

  • Personalize the look and feel of the platform to match your event branding.

  • Integrate with other tools such as ticketing systems or video conferencing.

  • Support for multiple languages and time zones.

Here are some examples of the Pretalx interface:

Costs

Pretalx is an open-source platform, meaning there is no cost for the software itself, however, there are other costs to consider. The cost of setting up Pretalx for your project’s event can vary depending on what your project’s specific needs are. Costs typically include:

• Hosting:

  • NumFOCUS self-hosts Pretalx servers. Projects are responsible for the server costs associated with hosting your Pretalx instance.

• Setup and Support:

  • There will be an initial cost for the staff time required to set up the platform and provide ongoing support.

For detailed information on costs and billing, please submit a ticket or email [email protected].

Instructions

1. Request Information and Initiate Setup:

   • Submit a ticket or email [email protected] to request more information and to start the process of creating your Pretalx instance.

2. Provide Admin Information:

   • Once your Pretalx instance is created, send the names and email addresses of the individuals who will manage the Pretalx platform to the NumFOCUS events team. These individuals will be granted admin rights.

3. Seek Additional Help:

   • If you have any further questions or need additional support, reach out to the NumFOCUS events team at [email protected].

FAQ

Q: Can my project use its own servers to host Pretalx?
A: Yes. You can use your project’s servers to host Pretalx, however, NumFOCUS can provide hosting at cost if your project does not have its own hosting resources.

Additional Resources

• Pretalx user guide

For further assistance or to set up Pretalx for your event, please submit a ticket or email [email protected].